Privacy

Wellkept CE holds the record of your professional education. That record is yours. This page explains, in plain language, what the app stores and what it does not do with it.

What Wellkept stores

Your account. Your email address, the name you choose to enter, and your credential and certification period dates. The name is optional — it appears at the top of your audit report, and nothing else depends on it.

What you log. Your CE records, practice hours, and preceptorship entries, along with anything you type into them: course titles, providers, dates, hours, activity numbers, and your own notes.

The files you upload. Certificates and other documentation you attach to a record, stored exactly as you uploaded them.

Messages you send. If you use the contact form, the message and the address you ask for a reply at.

Basic technical records. The services that run Wellkept keep ordinary server logs, which include IP addresses. These exist to keep the app running and secure.

What Wellkept does not do

• No advertising, and no advertising networks.
• No analytics, tracking pixels, or third-party scripts. The site loads nothing from anyone else.
• No selling, renting, or sharing your records with anyone.
• No marketing email. The only email Wellkept sends is the kind you asked for: confirming your account and resetting your password.
• No reading of your certificates for any purpose other than storing them and giving them back to you.

Cookies

Wellkept sets one kind of cookie: the one that keeps you signed in. There are no tracking or advertising cookies, which is why there is no cookie banner to dismiss.

Where your records live

Your data is stored with Supabase, on servers in the United States, and the site is served by Vercel. Uploaded certificates sit in private storage — they have no public web address, and cannot be reached by guessing a link.

Every record carries a rule enforced by the database itself: a row can only be read by the account that owns it. That protection does not depend on the app asking the right question. The database refuses regardless.

Who can see your records

You. Other people using Wellkept cannot see your records, and you cannot see theirs.

Being honest about the exception: as the person who runs Wellkept, I have administrative access to the systems it is built on, the same way anyone operating a service does. I use it to keep the app working and to answer support questions — not to read through anyone's records. If you write in for help, I will only look at what is needed to answer you.

Please do not upload patient information

Wellkept is a record of your education, not a clinical system. It is not built for protected health information, and there is no business associate agreement behind it. Keep patient details out of your notes and off any document you upload. If a certificate or evaluation happens to name a patient, cover it before uploading.

How long it is kept, and getting it back

Your records stay until you remove them. Nothing is deleted on a schedule, and nothing expires when a certification period closes — a closed period stays intact, because an audit can arrive up to two years later.

At any time you can:

• Export everything. Settings gives you a download containing your records as spreadsheet files, organized by certification period, along with every certificate you uploaded.
• Delete your account. Also in Settings. This removes your uploaded files, your records, and your sign-in account. It is permanent, it cannot be undone, and no copy is kept for later. Export first if there is any chance you will want your record again.
• Correct anything. Every record you enter can be edited or deleted individually.

Children

Wellkept is a tool for practicing clinicians and is not intended for anyone under 18.

Changes to this page

If what Wellkept does with your data changes, this page changes first, and the date at the top changes with it. If a change is significant, you will hear about it rather than having to notice.

Questions

Ask through the contact form and you will get a real answer.